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Information & Instructions

1. Oral vs. Poster

You will receive email notification directly from GSA Confex

regarding if your abstract has been assigned to an oral or poster session.


  • NOTE: For now, we are employing ‘placeholder’ sessions for all abstracts in the Confex system. Do not worry if the ‘subject’ of the session doesn’t seem to match your work. We will be scheduling sessions after the March 15 deadline.


If you haven’t received notification from GSA by Feb 4, please email


2. Editing and Adding Co-Authors to Submitted ~250 word Abstracts

Use the link you receive in the email from GSA Confex.

(you will need to provide your email for a GSA ID if you don’t already have one).


To make edits, on the left of the Abstract Page, you will see a list of steps. You may make edits to your Title (Step 2), Authors (Step 4) and Abstract Text (Step 6) ONLY.


We ask that you please DO NOT MODIFY any other settings at any of the other Steps.


We also please request that you DO NOT CHANGE THE OVERALL TOPIC of your original submitted abstract in this editing process.


3. Extended Abstracts

Due March 15

All presenters are invited to submit a 2 to 4 page extended abstract as a of their presentation, inclusive of all figures and references.


We request that you use our template and instructions for formatting the extended abstract. If formatting of your submitted PDF does not match the template, you will be asked to resubmit.


Please upload your extended abstract as a PDF by March 15 on the GSA Confex system using the same email link found in your abstract notification email from GSA - look on the left margin under "Speaker Corner".


You can modify through March 15

4. Oral Presentations

All non-keynote presentations should be no longer than 12 minutes.

Each presentation will be followed by ~3 minutes for questions.

Please use ppt or pdf slide format 16:9


Please email your presentation as a ppt or pdf file to by June 15


Bring it with you on a portable hard drive to the conference.

Instructions for uploading during the conference will be provided at check-in.

5. Poster Presentations

Posters should be no larger than 42” (~107 cm) wide and 42” (~107 cm) tall.


Posters should be printed prior to arrival at the venue. No printers are available at the Resort.


NOTE: Posters will be affixed to the conference venue walls with painter’s tape. As such, please avoid the use of heavy-weight paper.


6. Publication & Embargo

GSA will publish each abstract with a citable doi through their Confex system prior to the Conference.

Abstract content will only be made available to conference attendees at that time.  


After a 6 month embargo period, all PRF2022 Penrose Conference abstracts will be made publicly available permanently through

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